Timesheets
Applicable to PAYE and LTD Consultants
Please ensure that you consult the correct format (i.e online or paper) that was initially communicated to you during the onboarding process.
Completing Paper Timesheets
- If you complete paper timesheets you will have already received a template via email during onboarding.
- Please enter number of hours worked per day in your timesheet (tea/lunch breaks are not to be included).
- For annual leave (AL), public holidays (BH) and sick leave (SL) please enter 0 hours on your timesheet. Please indicate the type of leave on the timesheet.
- You may place a note on the timesheet if needed.
Completing Online Timesheets
- Please access the applicable portal according to what was communicated to you from onboarding (E,g Consultant Management Portal, Fieldglass, AgileOne, Beeline).
- Please enter number of hours worked per day in your timesheet (tea/lunch breaks not to be included).
- For annual leave, public holidays and sick leave, please enter 0 hours on your timesheet.
- You may place a note on the timesheet if needed.
Expenses
PAYE Expenses
The below information is applicable for PAYE consultants only.
Expenses for PAYE Consultants using Fieldglass
Please refer to the Fieldglass manual received at induction for how to claim expenses. Expenses need to be input on the portal and approved by your hiring manager to be eligible for payment.
Expenses for PAYE Consultants using AgileOne
Please refer to the AgileOne manual received at induction for how to claim expenses. Expenses need to be input on the portal and approved by your hiring manager to be eligible for payment.
Expenses for PAYE Consultants not using Fieldglass or AgileOne
From 1st September 2025 expenses are to be claimed back using Capture Expense, a streamlined new platform that makes submitting expense claims quicker and easier. Expense claims can be completed via the mobile app or Desktop website. Manager approval will then be needed depending on how your timesheets are completed.
A step-by-step guide on how to access and use Capture Expense is linked below. Please review this document and take note of the procedure for Manager approval of expenses contained on pages 13 and 14 of the guide.
Please do not upload or process anything on Capture Expense until you have actual travel expenses to claim for.
When claiming for expenses please ensure compliance with the Travel Expense Policy below.
Business Travel Expense Policy
If you need to claim for expenses and have not yet received a log-in please contact [email protected]
LTD Expenses
The below information is applicable for LTD consultants only. Once we receive your expenses via one of the options below, we will be able to reimburse your company for the expenses via an invoice from our self-bill system.
Expenses for LTD Consultants using Fieldglass
Please refer to the Fieldglass manual received at induction for how to claim expenses. Expenses need to be input on the portal and approved by your hiring manager to be eligible for payment.
Expenses for LTD Consultants using AgileOne
Please refer to the Fieldglass manual received at induction for how to claim expenses. Expenses need to be input on the portal and approved by your hiring manager to be eligible for payment.
Expenses for LTD Consultants not using Fieldglasss or AgileOne
From 1st September 2025 expenses are to be claimed back using Capture Expense, a streamlined new platform that makes submitting expense claims quicker and easier. Expense claims can be completed via the mobile app or Desktop website. Manager approval will then be needed depending on how your timesheets are completed.
A step-by-step guide on how to access and use Capture Expense is linked below. Please review this document and take note of the procedure for Manager approval of expenses contained on pages 13 and 14 of the guide.
Please do not upload or process anything on Capture Expense until you have actual travel expenses to claim for.
When claiming for expenses please ensure compliance with the Travel Expense Policy below.
Business Travel Expense Policy
If you need to claim for expenses and have not yet received a log-in please contact [email protected]